Recruitment Services (Candidates, Applicants and Successful Applicants) Retention Period – 3yrs
We will ask you to
consent to signing up to the Recruitment Service from UK SBS to apply for job vacancies with UKRI and UK SBS, however this is not a pre-condition of applying. If you wish to you apply for a specific role without creating an account, please contact the Recruitment Team.
Once you have applied for a role we will process your application under
Legitimate Interests.
We may keep your data for longer if we cannot delete it for legal, regulatory or technical reasons.
The information we process:
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Contact information
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CV and cover letter
You can find more information in the Recruitment section and Top Careers section of this statement.
Pre-Employment Screening (Successful candidates) Retention Period – Age 85 yrs
Pre-employment screening is required as a part of your
contract of employment with UK SBS.
The information we process:
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Contact Information is passed to a trusted third party to process Security and Occupational Health Clearances
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Confirmation of clearances received are held by UK SBS
Employment Retention Period – Maximum Age 85 yrs
Processing your personal data for employment purposes is covered under
Contractual obligations (i.e paying you your salary),
Legitimate Interests (ie. Monitoring your sick absence to provide support) and
Legal requirement (i.e notifying HMRC of your statutory deductions). We may keep your data for longer if we cannot delete it for legal, regulatory or technical reasons.
The information we process:
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Contact information
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Diversity data (optional)
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Passport / Right to Work/ Visa
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Employment data (inc. sickness leave and statutory leave)
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Payroll
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Financial references
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Training courses and development programmes
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Immigration services (as required)
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Expense reimbursements
Leaving Employment - Retention Period – Maximum Age 85 yrs
As part of your exit from UK SBS employment, we will continue to process elements of your personal data under the
Contractual,Legitimate and
Legal lawful bases.
We may keep your data for longer if we cannot delete it for legal, regulatory or technical reasons.
The information we process:
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Resignation
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Manage TUPE & Redundancy Programmes
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Retirement
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Dismissal
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New employer references
Third Parties and International Transfers
UK SBS will share some of your personal data with third parties in order to provide a full ranges of services and benefits such as:
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Pre-employment screening
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Non-paid employee benefits
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Pensions
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Voluntary payroll deductions (such as Give As You Earn)
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Office and facilities management (i.e. car parking and security passes)
As part of the UK SBS programme of audit activity certain elements of your personal data will be shared with internal and external auditors. The purpose of these audits is to ensure UK SBS is processing data with accuracy, effectiveness and efficiency.
In addition; personal data may be shared with Government authorities and/or law enforcement officials for the prevention or detection of crime, if required by law or if required for a legal or contractual claim.
UK SBS does not routinely share or transfer data outside of the European Economic Area, if there is a change to services or a requirement to share your data internationally – we will inform you.